How To Organize A Corporate Event - Guest Post By Mia Taylor

It doesn’t matter what your position in your company is, there might be a time when you will be asked to organize a corporate event because the person who was in charge of that is swamped in business so they passed it on to you. And if you don’t know how to do that – well, that’s not a good sign, is it? If this happened to you recently and you have no idea how to start planning your corporate event, or if you’re a CEO of a new start-up business and this is your first corporate event to organize, you’re lucky, as we will try to narrow down the most important steps for the most successful corporate event. Take a look:

Step 1: Come up with the theme

The most important thing that you need to do is actually visualize your party by choosing the theme of the event. As far as corporate events go, the reasons can be very diverse – from teambuilding parties, to Christmas parties, or perhaps the launch of your new product. These are very important things to know in advance, and now it’s the time to think if you’re going to go with a specific theme – a masquerade party, black and white, oldies night… the choices are endless and you can find some ideas online. A good idea would be to conduct a small survey around your office and see what your colleagues think about it, but one thing’s for certain – you need to have a theme if you want a memorable corporate event.

Step 2: Make a list of invitees

Now that you established the general theme of the party, it’s a good time to sit down and make a list of all the invitees. This number is extremely important as the drinks, food and venue depend greatly on the exact number. Make sure to invite everyone from the office (either with a +1 or not), some of the most important clients and business partners. If you have the possibility, you can also invite some potential clients and use this event in order for you to bond and win them over. Once you have the numbers ready, it’s time for the invitations. There’s no need for you to spend a lot of money on designers who will make something original – if your budget is limited you can find many ready-made invitations online by using different smartphone apps. Make sure that your invitations match nicely with the theme of the event.

Step 3: Book a venue

Booking a venue is never an easy task, as some are too big for your event, other too small, the third ones might be too pricy. You need to pay attention to this as searching for the perfect venue might take some time. If you’re having a summer corporate event, the best idea would be to book an outdoor space and make your event magical.

Step 4: The drinks and food

It’s time for the most important part of your corporate event – the food and the drinks. Let’s be honest, people don’t actually come to spend extra time with their colleagues whom they see every day, so paying attention to the bar and the buffet is of crucial importance. As far as the drinks are concerned, you can either serve regular drinks, but you can also make your corporate event cocktail-only. By doing this, you will be doing something quite original, and you might save money. Also, since you’ll be quite busy with organizing this and doing your actual job, you can save some time by ordering your drinks online. Ordering high-quality gin online, for example might save you the trouble of going to the shop and looking for the best one, so this is always a great option. On the other hand, the food should be amazing as well. Make sure to organize the best caterers and talk to them about the food that you will be displaying. They might know how much food your event needs – you don’t want to have too much food as you will be forced to throw it away, but ordering to little is never a good sign.  

Step 5: The decoration

And now the fun part – the decorations! First things first – make sure that your decoration matches the theme of the party, and choose the flowers accordingly. The flowers are an imperative as everything looks prettier with some colors that pop from the tables or the corners of the room. Moreover, you can also look for cheap decorations everywhere around town, or have your colleagues help you make them. DIY decorations are always very interesting to see, and it’s also fun to make them. Since this takes a lot of time, buying ready-made ones is also a great option. If you have enough funds in your budget, you can always ask a professional event planner to help you out.

Organizing a corporate event might be a burden for you because of all the work that you need to do in the office, but it’s never dull. Have all these things in mind and you will see that this party will be the best corporate event your company has ever had (or will have)!

Mia Taylor is a fashion and beauty enthusiast from Sydney and writer for www.highstylife.com. She loves writing about her life experiences. Travelling and enjoying other cultures and their food with her husband is a big part of her life. She is always on the lookout for new trends in fashion and beauty, and considers herself an expert when it comes to lifestyle tips.
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